ANTIGUA SAILING WEEK

 Antigua Sailing Week is seeking motivated, enthusiastic & creative individuals to join our dynamic international team leading up to the 55th edition of Antigua Sailing Week – April 26 – May 3, 2024. 

Shoreside Logistics Coordinator role offers an exciting opportunity to contribute to an essential national event and gain hands-on experience in event logistics.

Responsibilities

• Assist in coordinating and managing logistics for the event, including transportation, equipment, and supplies.
• Support the shoreside team in handling inventory, storage, and distribution of materials.
• Collaborate with sponsors, vendors, suppliers, entertainers, and internal teams to ensure smooth event operations.
• Coordinate setting up and dismantling event venues, ensuring everything is in place for a successful event.
• Provide on-site support during Antigua Sailing Week, assisting with any logistical needs that arise.

Requirements

• Excellent organizational skills with a keen attention to detail
• Strong communication and interpersonal abilities. (Bi-lingual ability is a plus)
• Ability to grasp all of the moving parts of a project or event
• Ability to work effectively in a fast-paced environment and under pressure.
• A proactive and problem-solving mindset.
• Team player, able to receive direction and instruction
• Able to work in ethnically diverse environment
• Previous experience in logistics or event support is advantageous but not mandatory.
• Administrative sensibilities, able to track and analyze relevant event data
• Budget conscious and able to handle resources and sensitive information with integrity
• Passion for sailing or a willingness to learn about the sailing industry.
• Personal Laptop
• Physically able to lift up to 50 lbs and use push cart when necessary
• Valid Drivers License (with access to a vehicle is a bonus)

Additional Information

• Position Type: Temporary/Event-based
• Location: Antigua (Candidates must be available to work on-site 2 weeks before and during Antigua Sailing Week)
• Duration: January – May, 2024

Administration Assistant 

We are looking for a bright, motivated young person to join our team as admin assistant as we prepare for the next regatta.  A keen interest in sailing and maritime would be ideal, but not necessary.  January through June with the possibility of extension.

Key Tasks

• Providing central administration support to the entire ASW team as needed.
• Customer service – via phone, email & in person.
• Monitor and respond to general email correspondence, only escalating to management when necessary.
• Fielding telephone inquiries and seeking information to respond appropriately as necessary.
• Filing of documents, both electronic and paper.
• Research and investigative projects as and when required.
• Assist with travel & accommodation – arrivals & departures
• Providing support to the marketing team as needed with social media & website updates
• Performing routine office functions including but not limited to photocopying, scanning, and ensuring adequate stationery supplies and drinking water are on hand at all times.
• Special projects on an as-needed basis.
• Sourcing of office & event materials around the island.
• Dealing with administration of online purchases, customs clearances and deliveries.
• Data entry and analysis
• Keeping the office organised and tidy, supervising office cleaner.
• Any other tasks as may be assigned from time to time

QUALIFICATIONS

• Proficiency in various computer software (Word, Excel, PowerPoint, Outlook, QuickBooks & Google Suite online).
• Excellent command of English language – written & spoken.
• Social media savvy – WordPress experience a plus
• Confidence in dealing with individuals at all levels from diverse backgrounds.
• Confidentiality concerning all matters.
• The ability to manage conflicting deadlines.
• Analytical and problem-solving skills.
• Effective oral and written communication skills including grammar and composition.
• Proven ability to manage and coordinate multiple projects in a fast-paced, professional environment; ability to work well under pressure.
• Ability to work well both independently and with others.
• Proven time management skills and a strong attention to detail and accuracy.
• Driver’s licence required. Access to a car is a plus.

EMAIL RESUME & COVER LETTER – events@sailingweek.com

DEADLINE DECEMBER 20, 2024

Only suitable applicants will be contacted for an interview.

To apply, please send your resume and a cover letter outlining your interest and relevant skills to logistics@sailingweek.com

Antigua Sailing Week is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply.