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28TH ANNUAL OECS SWIMMING CHAMPIONSHIPS
Friday 26th October 2018

You are cordially invited to participate in the 28th Annual OECS Swimming Championships.

This competition will be conducted under the sanction of the O.E.C.S. Sports Desk and the Antigua Barbuda Swimming Federation.

1. Date and Venue
DATE: November 8 - 11, 2018

Pool Competition: November 8-10, 2018
Venue: Vipers Pool
Langfords, St. John’s, Antigua

Pool Specifications: 6 Lane, 25m pool with Colorado Timing System and touch pads; backups Dolphin Semi-Automatic Electronic Timing System (Automatic Start/Manual Stop).

Open Water Competition: November 11, 2018. Venue: Fort James Beach.

2. Schedule: Thursday 8th November (Day1)
Arrival of teams
Warm up 3:30 – 4:50pm
Technical Meeting SW & OW - 2:00 p.m. (Vipers Pool)
Competition Starts 5:00 p.m.
Opening Ceremony 6:30 p.m.
Relays – 7:30 p.m

Friday 9th November (Day 2)
Warm-up: 8:00 a.m. – 9:50 a.m.
Competition Starts 10:00 a.m.

Saturday 10th November (Day 3)
Warm-Up: 8:00 a.m. – 9:50 a.m.
Competition Starts – 10:00 a.m.
Awards and closing of pool event: 3:30pm
O.E.C.S. Congress: 7:50am – 9:50am.

Sunday 11th November (Day 4)
OW Championships (See OW Summons)
Completion of registration: 7:30 – 8:30am
Start of race: 9:00am
Awards and Closing Ceremony: 11:30am

Monday 12th November
Departure of Teams

3. Invited Federations
Federations representing all member states of the O.E.C.S:
1. Anguilla
2. Antigua & Barbuda
3. British Virgin Islands
4. Commonwealth of Dominica
5. Grenada
6. Montserrat
7. St. Lucia
8. St. Kitts & Nevis
9. St. Vincent & the Grenadines
10. Martinique

4. Competition Rules
Swimming
4.1.The Competition
The Competition will be conducted in accordance with FINA Rules in force at the start of the competition. FINA Rule SW 4.4 shall be applied. Throughout the Meet there will be a no FALSE-START rule for ALL age groups.
Any kind of tape on the body is not permitted unless approved by the Referee prior to swimming an event.

4.2. Interpretations
The Organizing Committee and the Jury of Appeal shall have complete authority to answer and resolve any interpretation, resolution and call relating to this Competition. Nominations for the Jury of Appeal should be submitted at the Technical Meeting.
Video footage may not be used to dispute decisions of the Meet Referee. FINA rules do not allow for video replays to be used as evidence.

4.3. Age Groups
Competitors will compete in the following age groups:
8 & Under
9 - 10
11 - 12
13 - 14
15 – 17
18 & Over
All events will be swum according to Age Group except the 400m Free, which will be swum as an Open Event, but scored according to Age Group.
For the relay events, the age groups shall be as follows:
10 & Under
11 – 14
15 & Over
The swimmer’s age group shall be determined by the age of the swimmer as of midnight on 31st December 2017.

5. Eligibility
A. All Federations must be in good standing with FINA, proof of which shall be demonstrated in the form of a copy of the receipt for the FINA and UANA
annual subscription fees. Such receipt is to be submitted at the technical meeting or emailed prior to arrival.

B. All competitors must be citizens or residents of the country they represent. Residents are persons living continuously in the country of residency for a
minimum period of 12 months.

6. Entries
Swimming
A. There will be a limit of 4 Competitors in each sex per age group to maximum of 34 swimmers
B. There is no limit to the number of events per swimmer.
C. No substitutions or alternates will be accepted after the final entries have been submitted, except in relays. All relay participants must have been entered in the meet.
D. No Competitor will be able to participate in an age group outside of his or her age group even if it is in an age group older than the competitor.
E. Each Country will be limited to two (2) competitors per individual event and one (1) team per relay event for points; however it will be permitted to include more competitors in each event.
F. In the relays each Country must enter 4 competitors. The order of the swimmers in each relay of the day’s proceedings must be handed in to the Clerk of Course one hour before the start of each session.
G. Competitors should be entered with a SEED TIME or NT (No Time).
H. Swimmers will be seeded in each event according to ENTRY TIMES.
I. All events will be swum as timed finals.
Entries must be made using Hy-Tek Team Manager file entry form and must reach the Organizing Committee no later than Friday, 26th October 2018.

All entries should be sent by email using available Hy-tek file, to:

Mr. Roy Bento
Meet Director
P.O. Box 13, St. John’s, Antigua
E-mail: roy@absf.ag or roy@harpersoffice.com

7. Team Officials
Swimming
Each participating Country may include in its delegation the following officials for accreditation:
A. Delegations of twelve (12) competitors or less will be allowed three (3) team officials
B. Delegations of thirteen (13) to twenty four (24) competitors will be allowed four (4) team officials
C. Delegations of twenty five (25) to thirty four (34) competitors will be allowed five (5) team officials
D. The name and role of each official should be indicated along with the entries.

8. Registration/Accreditation Procedure
A. Prior to the start of the competition, the Head of Delegation will:
1. Pay to the Organizing Committee the sum total of meet fees (both swimming and OW) as invoiced by the host Country based on the final entries. Invoices will be sent to the National Federations prior to arrival.
2. Accreditation badges will be issued for each member of the official delegation after payment has been made.
3. Team photos should be sent at the same time as the entries.
4. The accreditation card must be carried at all times. The loss of an accreditation card must be reported to the Meet Director and will be replaced at a cost of EC$25.00.

9. Fees
A. Meet Fees for the Swimming Competition are as follows:
Team Fees: EC $100 (US$38) per OECS team entry.
Individual Fees: EC $25 (US$10) per OECS swimmer.
Meet fees must be paid before the start of the Meet to ABSF’s Treasurer or designate.
No swimmer will be permitted to participate in the meet in any event unless they are registered in the Meet and the entry fee has been paid.
B. Spectator/Supporter Fees will be as follows:
EC$10 per session (Adult)
EC$25 Weekend Pass (Adult)
EC$5 per session (Child aged 15 and Under)
Children under 5 years – no charge
10. Refreshments and Sales:
The Facility & OC will have available drinks and food for sale throughout the meet. Teams are encouraged to submit their orders for meals early to the administrative desk.

11. Technical Meeting
There will be a brief Technical Meeting on Thursday 5th November 2018 at 2:00 pm at the Vipers Pool. At this meeting, swimmers may be scratched from events without a cost but no alternates or substitutes or additional events will be permitted. Any scratches after the technical meeting will attract a fee of $20 unless the reason is medical and proof of such is submitted. Teams are encouraged to mail in ahead any scratches prior to the meeting so that the meeting is kept brief. Information on the OW Championship will also be given at the technical meeting.

12. Scoring and Awards (SW)
Points will be awarded as follows:
Place      Individual     Relays
1                  9                 18
2                  7                 14
3                  6                 12
4                  5                 10
5                  4                  8
6                  3                  6
7                  2                  4
8                  1                  2

A. A High Point Championship Trophy will be awarded to the top team.
B. Medals will be awarded to 1st, 2nd and 3rd place OECS swimmer in each event (female & male).
C. A High Point Trophy will be presented to the OECS champion in each age group (female & male).

13. Opening of Pool
The pool will be opened 90 minutes before the scheduled start of the Competition Session. The pool will be closed 10 minutes before the start of the
competition.

14. Flags and Anthems
Each Delegation shall provide:
A. Two (2) flags of their country no larger than 4 feet by 6 feet.
B. A flash drive of their National Anthem with a time span of not longer than 30 seconds or an email with the audio file can be sent.

15. Ceremonies
A. There will be an Opening Ceremony on the first day of the competition, Thursday 8th November, commencing at 6:30 p.m.
B. There will be a Closing Ceremony at the end of each championship when the trophies will be presented. Short medal ceremonies will be conducted during the breaks in the meet programme.

16. Transportation
A. Teams are responsible for arranging their own transportation to and from Antigua and the cost there-of.
B. Teams are also responsible for arranging their own transportation from the airport to their chosen hotel. Group transportation from the V.C. Bird Airport to Hotels in the north is estimated at US$16 per (1-4) person, and US$11 for each additional person after the 4th person. Arrangements can be made by contacting the United Taxi Association at:
Contact Details:
Anthony Pierre
Tel: ( 268) 464-5227/ 464-8140
Cell: ( 268) 779-0768/ 772-7798/ 728-9171
Email: unitedtaxi_antigua@hotmail.com

A reliable bus line for your movements between the venue and your hotel is:
Lowger Bus lines Ltd.
Upper Gambles
Tel: 268-462-2029
Fax: 268-462-5598
www.lowgerbuslines.com

C. The listed hotels are all within 5 – 10 miles distance of the Vipers Pool except for the last one.

17. Accommodation
Teams are responsible for arranging their own accommodation and the costs thereof. All hotels except the Jolly Beach Resort are within 10-15min driving
distance of the Championship Venue. Caricom rates should be available at all.

Ocean Point Resort and Spa
Hodges Bay Main Road
Tel: (268) 562-8330
E-mail:
http://www.oceanpointantigua.com

Halcyon Cove Hotel
Dickenson Bay
Tel: +1 (268) 462-0256
Fax: 1 (268) 462-0271
E-mail: reschanu@rexresorts.net
Website: http://www.rexresorts.com/antigua

Anchorage Hotel
Dickenson Bay
Tel: (268) 462-4065
Fax: (268) 462-4066
E-mail: info@antiguaanchorageinn.com
Website: http://www.antiguaanchorageinn.com

Tradewinds Hotel
Dickenson Bay
Tel: (268) 462-1223
Fax(268) 462-5007
E-mail: Cheryl.carter@twhantigua.com
Website: www.twhantigua.com

Siboney Beach Club
Dickenson Bay
Call: (268) 462-0806
Email: reservations@siboneybeachantigua.com
Website: www.siboneybeachantigua.com

Jolly Beach Resort (25 min away)
Bolans
Tel: 268-462-0061
Fax: 268-562-2302
E-mail: info@jollybeachresort.com
Website: http://www.jollybeachresort.com

Contact Information
Antigua & Barbuda Swimming Federation
Organizing Committee OECS 2018 Swimming Championships

Bernadette Knight Roberts
Secretary
Tel: 268-720-2751
E-mail: secretary@absf.ag

Mr. Dwight Gardiner
President
Tel: 1 268-764-1378
E-mail: dcg@candw.ag

Meet Director (SW): Roy Bento
V.P. Pool swimming
Tel: 1 268-726-6666
E-mail: roy@absf.ag

Meet Director (OW): Carl Joseph
V.P. OW Swimming
Tel: 1 268-720-9118
E-mail: carl_joseph@msn.com

Erin Fuller
Vice President
Tel: 268-464-0207
E-mail: erin.fuller@gmail.com

Technical Director
Edith Clashing
Tel: 268-783-0578
E-mail: techdir@absf.ag or edithclashing@yahoo.com

18. Technical Officials
Federations or Individuals are invited to apply to the Organizing Committee to act as Technical Officials in the Competition.
Such applications should be received by October 1st using the form on page15 of this summons.

Competition Programme - Order of Events - Swimming
N.B. Female Events - odd numbers
Male Events - even numbers

Day One: Thursday 8th November 2018
Event Ι Description Ι Age Group Ι
1 & 2 100m Free 8 & Under
3 & 4 400m Freestyle OPEN
Events 3 &4 will be swum as Open Events, but points will be awarded according to age

Group: the 400 free is limited to swimmers aged 9 years & older.

Official Opening
5 & 6 200m Medley Relay 10 & Under
7 & 8 200m Medley Relay 11 – 14
9 & 10 200m Medley Relay 15 & Over

Day Two Friday 9th November 2018
Event Ι Description Ι Age Group Ι
11 & 12 200m Freestyle 9 - 10
13 & 14 200m Freestyle 11 - 12
15 & 16 200m Freestyle 13 - 14
17 & 18 200m Freestyle 15 - 17
19 & 20 200m Freestyle 18 & Over
15 Minutes  Break
21 & 22 50m Breaststroke 11 - 12
23 & 24 50m Breaststroke 13 - 14
25 & 26 50m Breaststroke 15 - 17
27 & 28 50m Breaststroke 18 & Over
29 & 30 25m Butterfly 8 & Under
31 & 32 50m Butterfly 9 - 10
33 & 34 100m Butterfly 11 - 12
35 & 36 100m Butterfly 13 - 14
37 & 38 100m Butterfly 15 - 17
39 & 40 100m Butterfly 18 & Over

~ Lunch Break ~
41 & 42 25m Backstroke 8 & Under
43 & 44 50m Backstroke 9 - 10
45 & 46 100m Backstroke 11 – 12
47 & 48 100m Backstroke 13 – 14
49 & 50 100m Backstroke 15 – 17
51 & 52 100m Backstroke 18 & Over
53 & 54 50m Freestyle 8 & Under
55 & 56 50m Freestyle 9 – 10
57 & 58 50m Freestyle 11 – 12
59 & 60 50m Freestyle 13 – 14
61 & 62 50m Freestyle 15 – 17
63 & 64 50m Freestyle 18 & Over

Day Three: Saturday 10th November 2018
Event Ι Description Ι Age Group Ι
65 & 66 100m Individual Medley 8 & Under
67 & 68 100m Individual Medley 9 - 10
69 & 70 200m Individual Medley 11 - 12
71 & 72 200m Individual Medley 13 - 14
73 & 74 200m Individual Medley 15 – 17
75 & 76 200m Individual Medley 18 & Over
15 Minutes Break
77 & 78 50m Backstroke 11 - 12
79 & 80 50m Backstroke 13 - 14
81 & 82 50m Backstroke 15 - 17
83 & 84 50m Backstroke 18 & Over
85 & 86 25m Breaststroke 8 & Under
87 & 88 50m Breaststroke 9 - 10
89 & 90 100m Breaststroke 11 - 12
91 & 92 100m Breaststroke 13 - 14
93 & 94 100m Breaststroke 15 - 17
95 & 96 100m Breaststroke 18 & Over

~ Lunch Break ~
97 & 98 50m Butterfly 11 - 12
99 & 100 50m Butterfly 13 - 14
101 & 102 50m Butterfly 15 - 17
103 & 104 50m Butterfly 18 & Over
105 & 106 25m Freestyle 8 & Under
107 & 108 100m Freestyle 9 - 10
109 & 110 100m Freestyle 11 - 12
111 & 112 100m Freestyle 13 - 14
113 & 114 100m Freestyle 15 - 17
115 & 116 100m Freestyle 18 & Over
117 & 118 4 x 50m Freestyle Relay 10 & Under
119 & 120 4 x 50m Freestyle Relay 11 - 14
121 & 122 4 x 50m Freestyle Relay 15 & Over

Presentation of Awards and Closing Ceremony
Day Four – Sunday 11th November 2018
Open Water
Event
1k - 10 & under (Open event)
3k - 11 & over (Open event)
5k - 14 & over (Open event) 1

Presentation of Awards and Closing Ceremony
2018 OECS Swimming Championships


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